5 Best Free Membership Management Software

Membership Management Software

Whether it’s a small or large company or organization, every business needs to be built around an audience. The more the audience, the more opportunities to increase your membership, and thus, the chances of your business growing. For members to grow consistently, you have to focus on managing membership, and engaging members.

However, managing so many members manually becomes a challenge and, using membership management software is a better idea. It will help you to easily manage membership related tasks, like registering, adding, upgrading subscriptions and more. The main purpose of this software is to provide support, timely service, timely updates and customer service.

5 Best Free Membership Management Software

Here is a list of some of the best free membership management software for companies looking for a cost-effective option.

1. GroupSpaces

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With this software, you can run groups efficiently. The main goal of the program is to take the stress out of managing your group while adding fun to the whole management task.

It features a solid member database, offers web membership forms, helps you collect membership fees and pending bills, and controls member list, etc.

GroupSpaces Features:

  • It allows you to accept new member registrations by filling out a form online.
  • Option to create multiple email lists for teams, subclasses, etc.
  • It helps you to collect payments without follow-up by cash/cheque.
  • Help you organize events, send invites, and sell tickets.
  • Store all your member data in one platform.
  • This allows the management team to access group admins.
  • Offers a web shelter for your group.

Best of all, it offers direct access to the platform for its members so they don’t need to create any accounts. It helps you create attractive email letters, features very easy email list, manages membership, and saves all online activities.

2. Wild Apricot

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Wild Apricot is another great membership management software that helps you automate and streamline the subscription process for everyone involved.

The best part about this software is that all your data is stored securely in the cloud thereby helping multiple users to access from any device.

Wild Apricot Features:

  • It streamlines membership registration by automating the process.
  • It helps you to create online and mobile compatible forms.
  • It allows you to customize the rules related to application processing based on your needs.
  • Lets you offer membership to teams, members, and families.
  • It offers the option to customize the confirmation email for the app.
  • You can accept credit card payments online.
  • It also integrates with WordPress websites.
  • Automate the renewal process by sending automatic alerts and invoices.
  • It allows you to make recurring payments for subscription fees, quickly and easily.
  • You are also allowed to set some rates, renewal strategies, and set referrals for access to membership plans.
  • It allows you to customize the details of your members by sharing and updating their details directly.
  • Helping members to securely update their own contact details, register for events, pay and renew memberships, even on the move.
  • Multiple build option and updated member database for your company.
  • It lets you build a mobile compatible website or embed the subscription feature into the current website.

Overall, Wild Apricot is a membership management software that provides a lot of features.


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For those of you who are looking for a cloud-based membership management program, then this software is for you. This open-source software is specifically designed to meet the needs of charitable organizations, the public sector, and subscription-based companies.

It lets you manage your data, integrates with applications like WordPress, Backdrop, Drupal, and Joomla, supports non-government settings and businesses, and can be easily customized and extended.

CivicCRM Features:

  • Easy-to-use, high-quality and trustworthy software compatible with all major platforms and devices.
  • Automatically saves all data for individual contacts in one location.
  • It offers the freedom to search for efficient programmers who can customize your installation based on your needs.
  • Allows members to register and pay for their subscriptions on the web, separately.
  • It allows you to add rewards to the app and export them in the accounting format your system wants.
  • Enables companies to design, control, and monitor easy or enhanced management processes.
  • Offers a comprehensive set of tools that help run events and monitor member attendance.
  • Create and control email lists in bulk.
  • It also allows you to categorize your lists, perform A/B analysis, and track data.
  • Execute and manage donations, send thank you emails for contributions, and generate data reports.
  • Create recommendation promotions by connecting and monitoring the performance of promotional events, donations, letters, etc.

Moreover, it allows your customers and contributors to raise funds to support your company, offers the option to choose from 40 reports and design your own reports, and integrates the software directly into the CMS.

4. Tendency

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Tendence is one of the most popular membership management tools on this list which helps you to keep your members engaged and expand your business. This software is specially developed for charitable organizations and trade unions.
Features an easy-to-use interface, profitable applications, and integrated communications utilities for business growth. Best of all, it requires no admin fees or long term agreements.

Tendency Features:

  • Helps you manage member registration, different types of members and associations, member database, updates and custom graded approvals.
  • It provides options for online donations and simplifies the whole process especially for professional companies or charities.
  • It comes with a simple interface which offers you access to various resources which help you to control and organize the content on your website without any HTML knowledge or skills in programming.
  • It comes with a digital media administration bundle which helps you to systematize, accumulate and share media content (images, videos, and files) on your website in a secure way.
  • The web business database allows you to display your preferred fundraiser or partner, on your website.
  • It allows members to ask questions and get replies from peers in their community forums.
  • It gives members the option to register and pay online for job listings that generate a source of income for you.
  • Freedom to add blogs, articles and press releases related to the industry.

Apart from the above, this software also offers reports that include invoices, memberships, events, etc., self-feeling newsletter creator such as recent posts or events, integrated SEO facility for organic listings, intuitive mobile compatible design, effortless assimilation, or a set of pre designed themes are among many other important features.

5. Planet Members

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This app makes it easy for you to add your membership, monitor activity, help you view reports, and create automatic renewal process, all in one place. It helps you to save time which you spend on admin related tasks.

Member Planet Features:

  • Automates the membership process, offers a variety of tools to increase productivity, and streamline the day-to-day functioning of the company.
  • It allows you to turn your events into engaging experiences and expands your destination base.
  • It helps you to raise funds by building your own contribution page and allows your followers and their partners to support your cause.
  • Allows you to communicate with members using any medium of your choice, for example, email, text, social media or website.
  • Lets you create a seamless user experience and acknowledge payments from customers based on their preferred method, location and time.

Apart from that, it also allows you to design attractive websites backed with all important API alliances, brands, and CMS functions and offers a mobile app from where you can share latest updates, collect dues, and use membership cards on the go.

Red thread: So, if you want to save most of your time in managing membership tasks easily, increase member engagement, and make your services more visible, the above software can help you. This software program automates the process thereby saving your time, storing and maintaining data in the most secure way and focusing on improving business efficiency.